Home » About » Alchemy, LLC » Board Minutes » 2008 Minutes » Alchemy, LLC Board Minutes: July 2008
Not in attendance- Danielle
Online decisions made- none
FINANCIAL REPORTS
238 tickets sold to date
$3,681.10 in current assets
$3,206.82 in fixed assets
$6,887.94 in total assests
ACTION ITEM: Troy will create website ready financial reports from Quicken this week and get them posted to the website.
INSURANCE POLICY
Troy reports:
Quote recieved from GOld Coast, who is familar with burns and covered Transformus in the past.
$625 in total cost for a million in coverage per incident for 1000 participants
No coverage for voluntary labor endorsement, we are going to have an additonal quaote for covering that
$5000 per fire incident, asking about fire specific rider
ACTION ITEM: Troy will get rider information and report to the BOD for discussion and decision
CHILDREN AT BURNS
Joshua/Try Me reports:
Due to specific nature of the questions and his case load, the lawyer Joshua/Try Me! has on retainer is not willing to take the case
Bob Morton, the attorney from the nudist association has not returned mulitple attempts to contact.
Board discusses options:
Troy/RunAway does not think we need a lawyer, we know what our possible liabilites are and we need to push that back on the participants. Tell theme camps told what they are responsbile for alocohol, adult activites, nudity. Guardians are responsible for their minors.
The board agrees that this is something that we would like to help the community understand, we would like to do this, but it is cost prohibitive.
We agree to formulate a statement- that we believe that children at burns is important, and that we will make sure at Alchemy that children are always welcome. Educate and make the community aware of the responsibilty in the hands of the participants.
ACTION ITEM: Rebecca will contact Raspa about BMORG possibliy helping us out with bill since their lawyers are NV and CA.
ACTION ITEM: Troy has a copy of the waivers of the Flipside uses. Will forward to the BOD this week.
ACTION ITEM: REbecca will make a list of possible attorneys in Georgia that we can call. FOrwarded to the BOD list and each member will take 5 attorneys to call.
CONCENSUS: We will earmark $500 from the budget for this attorney, no more than that.
IN AND OUTs
CONSENSUS: We will use pins or buttons as tokens
ACTION ITEM: Lee/Puzzle will research costs and options and report back to the BOD
EFFIGY PERIMETER LIGHTING
Troy Reports: LED is cost prohibitive- $450 for 150 ft.
CONSENSUS: This would be something that we would if we can, if there is enough money we will do the LED as our "dream" solution.
We want to have a full circle around the effigy.
ART FUNDRAISER
ACTION ITEM: Troy/RunAway will forward financial information to Lee to finish the Art Fundraiser financial report
ACTION ITEM: Lee to follow up with Clove on the following items: Jen's Art, Overage money.
ACTION ITEM: Rebecca to put together write up.
ATLANTA DECOMO
TABLED: until Danielle is at meeting.
Follow up with her on the list.
ATLANTA WORK DAY
CONSENSUS: August 9, 2008 at Puck and Kitty's, confirmed on site with Puck and Kitty
11am- Inventory of phyiscal items in their garage
1pm- Mandatory TL meeting
3pm BOD meeting
TEAM STATUS
Media Team- we need someone to really take over the website. Troy cant continue to do it because of his own work.
Lamplighting- Unga Bunga will help
We need a new team lead.
VISION STATEMENT
Alchemy, LLC Board Minutes: July 2008
July 21, 2008 BOD Meeting- Cherokee Farms, La Fayette, Ga.
In person attendance- Joshua/Try Me!, Lee/Puzzle, Lovelace, Rebecca and Troy/RunAway.Not in attendance- Danielle
Online decisions made- none
FINANCIAL REPORTS
238 tickets sold to date
$3,681.10 in current assets
$3,206.82 in fixed assets
$6,887.94 in total assests
ACTION ITEM: Troy will create website ready financial reports from Quicken this week and get them posted to the website.
INSURANCE POLICY
Troy reports:
Quote recieved from GOld Coast, who is familar with burns and covered Transformus in the past.
$625 in total cost for a million in coverage per incident for 1000 participants
No coverage for voluntary labor endorsement, we are going to have an additonal quaote for covering that
$5000 per fire incident, asking about fire specific rider
ACTION ITEM: Troy will get rider information and report to the BOD for discussion and decision
CHILDREN AT BURNS
Joshua/Try Me reports:
Due to specific nature of the questions and his case load, the lawyer Joshua/Try Me! has on retainer is not willing to take the case
Bob Morton, the attorney from the nudist association has not returned mulitple attempts to contact.
Board discusses options:
Troy/RunAway does not think we need a lawyer, we know what our possible liabilites are and we need to push that back on the participants. Tell theme camps told what they are responsbile for alocohol, adult activites, nudity. Guardians are responsible for their minors.
The board agrees that this is something that we would like to help the community understand, we would like to do this, but it is cost prohibitive.
We agree to formulate a statement- that we believe that children at burns is important, and that we will make sure at Alchemy that children are always welcome. Educate and make the community aware of the responsibilty in the hands of the participants.
ACTION ITEM: Rebecca will contact Raspa about BMORG possibliy helping us out with bill since their lawyers are NV and CA.
ACTION ITEM: Troy has a copy of the waivers of the Flipside uses. Will forward to the BOD this week.
ACTION ITEM: REbecca will make a list of possible attorneys in Georgia that we can call. FOrwarded to the BOD list and each member will take 5 attorneys to call.
CONCENSUS: We will earmark $500 from the budget for this attorney, no more than that.
IN AND OUTs
CONSENSUS: We will use pins or buttons as tokens
ACTION ITEM: Lee/Puzzle will research costs and options and report back to the BOD
EFFIGY PERIMETER LIGHTING
Troy Reports: LED is cost prohibitive- $450 for 150 ft.
CONSENSUS: This would be something that we would if we can, if there is enough money we will do the LED as our "dream" solution.
We want to have a full circle around the effigy.
ART FUNDRAISER
ACTION ITEM: Troy/RunAway will forward financial information to Lee to finish the Art Fundraiser financial report
ACTION ITEM: Lee to follow up with Clove on the following items: Jen's Art, Overage money.
ACTION ITEM: Rebecca to put together write up.
ATLANTA DECOMO
TABLED: until Danielle is at meeting.
Follow up with her on the list.
ATLANTA WORK DAY
CONSENSUS: August 9, 2008 at Puck and Kitty's, confirmed on site with Puck and Kitty
11am- Inventory of phyiscal items in their garage
1pm- Mandatory TL meeting
3pm BOD meeting
TEAM STATUS
Media Team- we need someone to really take over the website. Troy cant continue to do it because of his own work.
Lamplighting- Unga Bunga will help
We need a new team lead.
VISION STATEMENT